The General Data Protection Regulations (GDPR) come into force on 25th  May 2018.

Southbourne Surgery will comply with GDPR article 30(1) and will document in writing and maintain a record of our processing activities, covering areas such as processing purposes, data sharing and retention. This information will be available to patients in a series of Privacy Notices as detailed below.  A hard copy is available in the surgery. For more information about Southbourne Surgery’s compliance with Data Protection and your Medical Records please click here.

Your data matters to the NHS and to us. Southbourne surgery is compliant with the national opt out programme.  Information about your health and care helps us to improve your individual care, speed up diagnosis, plan your local services and research new treatments.  In May 2018, the strict rules about how this data can and cannot be used were strengthened. The NHS is committed to keeping patient information safe and always being clear about how it is used.  You can choose whether your confidential patient information is used for research and  planning.  To find out more visit

Privacy Notice – 23.4.24

General Practice Data for Planning and Research (GPDPR)

NHS Digital is the national custodian for health and care data in England and has collected patient data from general practices using a service called the General Practice Extraction Service (GPES), which has operated for over 10 years but  now needs to be replaced from 1.7.21.

The new service is the General Practice Data for Planning and Research service GPDPR – which will be more sophisticated and will be working on things such as researching the long-term impact of coronavirus on the population,  analysing healthcare inequalities and researching and developing cures for serious illnesses.

NHS Digital will collect:

  • data about diagnoses, symptoms, observations, test results, medications, allergies, immunisations, referrals, recalls and appointments, including information about physical, mental and sexual health
  • data on sex, ethnicity and sexual orientation
  • data about staff who have treated patients

NHS Digital does not collect:

  • name and address (except for postcode, protected in a unique coded form)
  • written notes (free text), such as the details of conversations with doctors and nurses
  • images, letters and documents
  • coded data that is not needed due to its age – for example medication, referral and appointment data that is over 10 years old
  • coded data that GPs are not permitted to share by law – for example certain codes about IVF treatment, and certain information about gender re-assignment

Patients can dissent to NHS Digital COLLECTING their data (called a type 1 opt out) data or dissent to NHS digital SHARING their data for planning and research (called a National data opt out).  If you wish to find more information about GPDPR including your right to opt out then please follow this link

You are able to opt our of GPDPR by  downloading a Type 1 Opt Out form and returning it to the surgery before 23rd June Deadline  You can download the form by here Type+1+Opt-out+form

Summary Care Records

There is a Central NHS Computer System called the Summary Care Record (SCR). It is an electronic record which contains information about the medicines you take, allergies you suffer from and any bad reactions to medicines you have had.

Why do I need a Summary Care Record?

Storing information in one place makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed.

This information could make a difference to how a doctor decides to care for you, for example which medicines they choose to prescribe for you.

Who can see it?

Only healthcare staff involved in your care can see your Summary Care Record.

How do I know if I have one?

Over half of the population of England now have a Summary Care Record. You can find out whether Summary Care Records have come to your area by looking at our interactive map or by asking your GP

Do I have to have one?

No, it is not compulsory. If you choose to opt out of the scheme, then you will need to complete a form and bring it along to the surgery. You can use the form at the foot of this page.

More Information

For further information visit the NHS Care records website or the HSCIC Website

Download the opt out form >>>>

Permission to speak about medical matters on behalf of someone else..

Please be aware we are unable to give out results or any information regarding a patient without having written consent from that patient to share their medical information with a particular person.  Also, we are not allowed to ring patients when we have been requested to do so by a third party – we have to respect the privacy of all our patients.

Enhanced data Sharing

At Southbourne Surgery we have a policy that your clinical care history is visible  to us from other organisations with whom you have registered who have the same clinical system (SystmOne, otherwise known as TPP) if that organisation has agreed to share your record with us.  This will give our clinicians a clear picture of your health by having a complete view of your medical history, enabling them to make informed decisions regarding your care.  Your GP record will be shared but you do not have to share your non-GP record in or out of the surgery & if you have previously declined to share your record at a specific unit then that data will not be visible to us.  Information is available on posters, & opt out information is on leaflets in the surgery, or please ask for more details.

You can change you mind at any time by writing into the surgery to request a change.

Access to your GP Medical Records

Our Medical Record Computer System is set-up so that if you receive medical care from one of the organisations below, they can, with your explicit permission, gain access to your GP Medical Record, thus helping them in their care for you. For more information please click here.

If you wish to dissent access to your GP medical records please print off a form from here. and send  to reception.

  • Community Nursing Team – The nurses and other health professions who work in the Community and visit patients at their home.
  • Onecall & Echo – The team who coordinate Urgent Care and End of Life Care in the Community.
  • St Wilfred’s Hospice – The team who provide tailored End of Life Care in the Community and at the Chichester Hospice,
  • GP Extended Access – The clinics providing additional GP appointments.